Are you searching for a new role as an administrative assistant?
This job is perfect for people who want to work in an office environment and are very organized. Once you have found the perfect job post, your next task is creating an attractive resume. One of the most important elements of your resume is the objective statement. While the resume objective is often overlooked by job seekers, it can help you significantly in securing an interview.
So, let’s take an in-depth look at some of the top administrative assistant resume objective examples to help you create your own.
What Is An Administrative Assistant Resume Objective?
Your resume objective is a short and impactful statement that goes at the top of your resume. This comes after your name and contact information and is the first thing that hiring managers see. It is designed to present your specialist skills, qualifications, and personal traits in the best way possible.
When a job is posted, hiring managers receive a huge number of resumes that they have to scan quickly. Therefore they need to be able to identify if candidates are suitable for the job in as short a time as possible. Based on the strength of your objective, the hiring manager may keep reading or decide to reject your resume.
How To Write An Administrative Assistant Resume Objective?
As you can see, it is important to take the time to create an impressive resume objective. This can be tricky if you are not sure which elements to highlight. Here are some tips on what to include and how to shape a strong resume objective.
Keep it short
Your resume objective should be limited to just two or three sentences. This helps to make the included information stand out so that it is easy to find. You need to make sure there are no filler words, and all the important details are clearly highlighted.
Highlight your value
Take the time to think about the value you would bring to the company and role. These could be specialist skills and attributes that set you apart from the competition. Include certifications, degrees, and other elements that you have worked hard to obtain.
Remember that your main objective is getting the hiring manager to read the rest of your resume. This is much more likely to happen if you have sparked their interest with your objective. It should tell the hiring manager some interesting things about you that make them want to know more.
Lead with your strengths
The first sentence of your objective needs to be as strong as possible. It is best to start with a personal trait that is directly connected to the role. Examples of traits that will impress hiring managers include being organized, reliable, and dedicated.
Prove you meet the company’s needs
The hiring manager needs to know that you are the right fit for the company and job. Read the job description carefully and highlight a few elements that match your expertise. Using the same keywords in your resume objective shows you’re made of the right stuff.
Include significant qualifications
Your education and qualifications are usually presented right at the end of your resume. However, the hiring manager might not even get to them if you fail to create a strong objective. It is best to refer to special certifications and education connected to the job on your objective.
Duties And Responsibilities Of An Administrative Assistant
You need to have a good understanding of the role you are applying for to know what to highlight. While some job posts are clear and detailed, others can be rather vague. Let’s check out some duties that typically go with this role that you can highlight in your resume objective.
Planning and managing meetings
You will be responsible for planning senior management meetings and help make sure they run smoothly. Sit in on these meetings and keep clear and detailed notes throughout. You will also be responsible for making sure that the meetings stay on the set path.
Scheduling and updating the executive calendar
Executives usually have days packed full of appointments, meetings, and other important tasks. You need to manage the calendar and schedule appointments and meetings when necessary. You will also help to organize tasks to make sure that everything gets done on time.
Developing and maintaining filing systems
You need to create and manage filing systems for both electronic, and paper documents. It is essential to make sure all documents are complete and properly organized at all times. To do this, you are likely to use Microsoft Office Suite and other software programs.
Greeting and helping office visitors
When people visit the office, you need to provide them with a warm welcome. It is important to create a professional and competent impression. You need to be willing to go the extra mile to make sure office visitors have everything they need.
You are likely to be charged with monitoring and recording different types of expenditures. It is essential to have a good head for numbers and be able to create spreadsheets. Familiarity with Microsoft Excel and office bookkeeping software will be a plus.
A big part of this role involves helping other office staff edit, organize, and manage files. This can also include taking dictation and recording the minutes of meetings. It is important to make sure all necessary documents are available at a moment’s notice.
Valuable Administrative Assistant Skills
It is a good idea to highlight a couple of valuable skills in your resume objective. However, knowing which skills to emphasize can be tricky, especially if you lack work experience. Here are some of the most important administrative assistant skills and what they really mean.
You will regularly be charged with writing reports, emails, and other types of communication. This role can also involve drafting letters and writing social media posts. Therefore, written communication skills are worth highlighting in your resume objective.
You need to be able to explain company policy and rules clearly and simply. You also need to have active listening skills to understand and interpret important information. This will help you to provide the right information for different types of situations.
You need to be able to keep all documents well organized and up to date. This skill also helps you plan meetings and manage your workload effectively. Emphasizing your strong organization skills in your resume objective is a good way to make up for work experience.
Attention to detail
When it comes to important meetings and deals, the smallest details can make a big difference. It is essential to create accurate and detailed documents that are free from errors. Highlighting this skill shows hiring managers that you understand how important it is.
You need to be able to work well under pressure and come up with creative solutions to issues when they arise. This will help you to smoothly and competently tackle challenges before they become serious issues. People who highlight problem-solving skills are actively sought and valued by hiring managers.
You are likely to have to use a range of different types of software during your daily duties. From creating spreadsheets to writing emails, you need to be able to work well with this technology. Even if you lack concrete administrative assistant skills, being proficient with technology can go a long way to landing you a job.
Hiring managers appreciate individuals who can take the initiative and think for themselves. Self-motivated people enjoy tackling new challenges and work well without being supervised. This is an important skill for administrative assistants to master as quickly as possible.
Top Administrative Assistant Resume Objective Examples
There are lots of different ways to create an appealing resume objective. The elements you choose to include will depend largely on your specialist skills, work experience, and qualifications. Let’s check out great ways to start your resume objective in different circumstances.
Entry-level administrative assistant objectives
If you are just entering the workforce, you are unlikely to have a lot of work experience to display. This is likely to make your resume look a little empty and unimpressive. Fortunately, you can make up for a lack of connected work experience with a strong resume objective.
Here are some ways to highlight your specialist skills and personal traits:
- Very organized and dedicated professional seeking the opportunity to utilize office skills.
- Ambitious and dedicated college graduate ready to make my mark.
- Exceptional communication and organizational skills with impressive computer skills.
- A focused and enthusiastic learner with strong attention to detail and the ability to learn quickly.
Objectives for administrative assistants with experience
If you have a lot of experience in the field, you need to make sure the hiring manager knows it. Leading with your specialist experience will indicate that you are an expert in the field. This implies that you will be able to step into the role straight away without extensive training.
Here are some ways to lead with your administrative assistant experience:
- Results-oriented administrative assistant with ten years of experience working in a fast-paced office.
- With eight years of experience as an administrative assistant, bringing specialist knowledge and skill.
- Bringing more than ten years of dedicated administrative experience and a dynamic approach to work.
- More than ten years of work in the industry has honed my administrative assistant skills.
Career change administrative assistant resume objectives
If you are changing careers, you are unlikely to have a lot of experience as an administrative assistant. However, you may still have the essential skills for the role you are applying for. You need to consider your specialist skills and experience carefully and connect them to the job.
Here are some examples of ways to begin a career change resume objective:
- Solid track record in general office, accounting, and secretarial operations.
- Experience data entry clerk with strong organization skills and attention to detail.
- Looking for a new career where I can use my organizational and office management skills.
- Read for a fresh challenge utilizing fifteen years of tech consultant experience and organizational skills.
The Resources Available
Becoming a member of a professional organization is a great way to show hiring managers that you are a serious professional. Highlighting your membership can make up for a lack of professional certifications and work experience. You can also gain useful importation on ways to boost your career through these resources.
This professional organization was founded in 2005 and boasts more than 60,000 members around the world. Membership gives you access to the organization’s resources section, which is packed with links to useful articles and other information. The organization also offers certifications, career advice, and special webinars for you to take advantage of.
This global organization is dedicated to serving the needs of all types of administrative professionals. Once you become a member, you will be invited to attend webinars, networking events, and conferences. You will also be coached on completion of the Certified Administrative Professional, which can take your career to the next level.
A Great Resume Is A Good Place To Start!
And boy, do we have some great finds for you! Let’s begin with The Resume Handbook: How to Write Outstanding Resumes and Cover Letters for Every Situation, the Knock ’em Dead Resumes: A Killer Resume Gets MORE Job Interviews!, and Resume 101: How to Write an Effective Resume, LinkedIn Profile, and Cover Letter.
In addition, we found The Resume Writing Guide: A Step-by-Step Workbook for Writing a Winning Resume, the ever-popular Resumes For Dummies, as well as the Ladders Resume Guide: Best Practices & Advice from the Leaders in $100K+ Careers, and The Damn Good Resume Guide, all available online in 2022.
We also recommend trying the Knock ’em Dead Cover Letters: Cover Letters and Strategies to Get the Job You Want, the informative The Resume, Cover Letter, Portfolio Handbook: The Comprehensive Guide for College Students and Job Seekers, and how to write One-Page Resumes That Get Results!: An Uncomplicated and Quick Guide.
Although if you are looking for an all-in-one, check out the DIY Résumé and Cover Letter Kit – Everything You Need to Create Your Own Professional-Quality Résume, also available online today.
As you can see, it is important to take the time to create a strong and compelling resume objective.
The best way to do this is by doing as much research into the job and company as possible. Understanding what the hiring manager is looking for will help you select the elements to include and highlight. Your administrative assistant resume objective should be tweaked slightly each time you apply for a job.
Make sure keywords from the job description are reflected in your resume objective. Last but certainly not least, take the time to carefully proofread and polish this statement before submitting your resume.
Good luck and all the best in your new job!