Are you getting ready to apply for an important receptionist position?
On paper, many professional receptionists can appear to have very similar skills and experience. Therefore, it is important to find a way to present your personality and make your resume stand out from the crowd.
Writing a strong resume objective is the perfect way to do this. While this opening statement is short, it allows you to show the hiring manager how you are perfect for the job. So, let’s take an in-depth look at some top receptionist resume objective examples as well as tips on how to make your statement shine.
- What Is A Receptionist Resume Objective?
- How To Shape Your Receptionist Resume Objective
- Top Receptionist Resume Objective Examples – Typical Duties And Responsibilities
- Valuable Receptionist Skills To Highlight
- Top Receptionist Resume Objective Examples
- Why Not Excel To Executive Assistant?
- Top Receptionist Resume Objective Examples – Final Thoughts
What Is A Receptionist Resume Objective?
This is a short statement that appears at the top of your resume. You can use your resume objective to introduce yourself to the hiring manager. It serves as an overview of your education, experience, and specialist skills.
You can also use your resume objective to tell the hiring manager who you are and what you want. It is important to relate the objective to the job post as closely as possible. This will show the hiring manager that you understand the demands of the job and meet the requirements.
How To Shape Your Receptionist Resume Objective
A strong resume objective should consist of just two or three sentences. You are likely to have a lot of information that you want to pack into this limited space. Here are some ways to make sure you create an attractive and compelling resume objective.
Study the job description
It is important to make sure you understand the job requirements before applying. Pay close attention to the required experience, skills, and education. You can use these details when creating your resume objective to make a strong connection.
Look carefully for words that describe the skills and attributes that the hiring manager is looking for. This will give you a clue to the types of skills you should highlight in your resume objective. It is best to stick to two or three strong skills that you can talk about in detail during the interview.
Stick to relevant information
Because you only have a short space for your resume objective, you need to make every word count. Only include information that is directly related to the role you are applying for. Carefully edit your objective and take out all the filler words and other unnecessary details.
Highlight your strengths
Take the time to work out the strengths that you bring to the receptionist role. These should be specialist skills that the hiring manager is sure to find valuable. Make a list of all your strengths and pick out two or three that will make your resume objective shine.
Outline your education and experience
If you have completed higher education, specialist training, or have extensive experience, it is best to lead with it. These details will help you stand out from the crowd when the hiring manager is choosing between candidates. Details to include, if possible, include a bachelor’s or associate degree in a relevant field and a professional certification.
Show how you will contribute
When reading your resume objective, the hiring manager is trying to determine your value to the company. Make this task easy for them by highlighting what you have to offer. This could be a direct example of the value you brought to your previous role that transfers to your next position.
Top Receptionist Resume Objective Examples – Typical Duties And Responsibilities
There are several types of receptionist roles, and the specific duties can vary widely. You need to make sure you understand the role you are applying for and the tasks you will be assigned. Here are some of the most common receptionist responsibilities and an overview of what they involve.
Answering phone calls and emails
This is one of the most important receptionist roles and requires you to be polite and friendly at all times. You need to know the correct way to communicate via the phone and email professionally. Highlighting your experience with this shows the hiring manager that you understand its value and have experience.
It is important to take detailed and accurate messages from clients. You need to listen carefully and make sure you understand the message correctly. It is then necessary to deliver the message to the appropriate person as soon as possible.
The receptionist is the first person that most clients see and is effectively the face of the company. It is important to make sure clients feel valued and are left with a positive impression. You need to be willing to go the extra mile to make sure clients are satisfied. This includes answering any questions they may have and offering them beverages when they visit the office.
Database and record management
You are likely to work with a special company database to keep track of client information. It is important to be able to manage information effectively without making mistakes. When new clients contact the company, you need to accurately record their information in the company database.
Receptionists often perform a wide range of administrative tasks during the day. This includes preparing spreadsheets, reports, and other important documents for executives. You may also be charged with preparing training and meeting rooms and taking minutes during meetings.
When clients call to make an appointment, you need to refer to the company schedule. It is essential to make sure the calendar is updated at all times. This helps to prevent scheduling conflicts, which can cause a negative impression. It is also important to inform managers of upcoming appointments so they can prepare for them.
Office and supply maintenance
It is important to make sure that the office reception area is tidy at all times. This can involve a little light housework in between your other duties. You will also regularly check office supply inventory, order new supplies when necessary, and distribute supplies to people who need them.
Diffusing customer complaints
Clients may occasionally call the office or visit in person with a particular issue or complaint. You need to remain cool, calm, and professional at all times when interacting with these customers. Highlighting conflict resolution skills in your resume objective indicates that you know how to do this.
Sorting mail and receiving packages
When packages and other mail are sent to the company, you will often be responsible for signing for it. You then need to sort the mail and make sure it reaches the right person. This often involves opening the mail and determining the best person to deal with it.
Valuable Receptionist Skills To Highlight
It is important to show the hiring manager that you have the skills to be an efficient receptionist. Emphasizing certain skills will immediately identify you as a talented and experienced professional. Here are some of the most valuable skills to include in your resume objective.
This is one of the most valuable receptionist skills and includes both written and verbal communication. Receptionists need to speak clearly and create detailed written documents. Highlighting communication skills in your resume objective is a good way to make up for a lack of professional experience.
Time management skills
You are sure to be charged with a large number of tasks to complete within a single day. In addition to writing reports and other admin tasks, you need to greet customers and complete other duties. It is essential to be able to prioritize tasks so that everything is completed smoothly and on time.
You will need to be able to use all types of common office machines during your job. This often includes fax machines, databases, printers, and photocopiers. Highlighting experience with Microsoft Office suite shows hiring managers that you are technologically savvy.
You are likely to encounter sensitive and privileged information during this job. The employer needs to know that you will keep client information and other data protected. Highlighting confidentiality in your resume objective shows that you understand this responsibility and take it seriously.
Top Receptionist Resume Objective Examples
The way you shape your resume objective will depend on the role you are applying for. You need to present elements that directly link to the set requirements and desired elements. Let’s check out some ways to begin your resume objective to highlight different skills and attributes.
Receptionist resume objective examples for entry-level candidates
For many receptionist roles, the hiring manager may not require previous experience. If you are applying for your first receptionist role, you need to highlight your skills rather than experience. Here are some strong ways to begin an entry-level receptionist objective.
- Extremely devoted individual with excellent people skills and the desire to learn new skills.
- Detail-oriented individual with a positive attitude and excellent computer skills.
- Motivated graduate seeking a receptionist role where a strong knowledge of computer platforms and people skills are valued.
- Outgoing and friendly individual with strong organizational skills and attention to detail.
Resume objective examples for experienced receptionists
If you already have receptionist experience, make sure the hiring manager knows it. This is particularly important if a certain amount of experience is a requirement of the job. Here are some ways to highlight your specialist receptionist experience in your objective.
- Bringing ten years’ experience in scheduling appointments, maintaining records, performing administrative duties, and operating a telephone switchboard.
- With more than seven years of dedicated receptionist experience and knowledge of customer service tactics.
- Committed receptionist with five years of experience and a proven track record of customer service.
- Enthusiastic and hardworking professional with four years of receptionist experience and strong communication skills.
Resume objectives presenting your education
While education is not necessarily a requirement, it can help you to stand out from the crowd. Completing an advanced education program shows the hiring manager that you can learn quickly. Here are some ways to highlight your education in your resume objective.
- College-educated receptionist with strong organizational and customer service skills.
- Recent college graduate with specialist business knowledge and experience in exceeding client expectations.
- Certified and experienced receptionist with excellent typing skills and proficiency in MS Office packages.
- Associate’s degree in business administration holder and five years’ receptionist experience at a fast-paced tech company.
How to tell the hiring manager what you want
Receptionists often need to be proactive and take the initiative when performing their duties. Leading with what you want from your next role is a good way to show hiring managers you are dedicated. When starting your career needs, make sure they match the job you are applying for.
Here are some strong ways to make it clear what you want.
- Seeking a receptionist role in a fast-paced environment where strong organizational skills are appreciated.
- Looking for a fresh challenge utilizing skills and experience in scheduling appointments, client profiling, and administrative tasks.
- Team-player looking for a new receptionist role, with expertise in front desk management, handling phone calls, and walk-in clients.
- Seeking a receptionist position that enables career growth and progress to higher levels within the organization.
Why Not Excel To Executive Assistant?
Let’s take a look at the different reception positions available and what they entail with my Receptionist Job Description, my Medical Receptionist Job Description, and Medical Receptionist Interview Questions, as well as my Dental Receptionist Job Description for 2023.
Are you looking to move up in your career as a receptionist? No problem, I found the perfect handbooks, such as The Definitive Personal Assistant And Secretarial Handbook: Best Practice Guide for All Secretaries, PAs, Office Managers & Executive Assistants, and The Leader Assistant: Four Pillars of a Confident, Game-Changing Assistant.
I also highly recommend reading the Administrative Assistant’s and Secretary’s Handbook or a similarly named book, The Definitive Executive Assistant and Managerial Handbook: The Professional Guide to Leadership for all PAs, Senior Secretaries, Office Managers & Executive Assistants, and finally, the Administrative Assistant: The Training Course, to get you started!
Top Receptionist Resume Objective Examples – Final Thoughts
The secret to creating a strong resume objective is being able to pack a lot of information into a few sentences.
While the information you include will vary, the basic format should remain the same. You should include your soft skills, your years of experience, the name of the company, and your specialist skills. It is important to take the time to write a different resume objective for each job you apply for.
Take your cue from the job posting and list keywords directly from it to include in your objective. This will show the hiring manager that you understand the needs of the position and are ready to meet them.
All the very best in your new career as a Receptionist!